Bookkeeper

Full Time | Remote Possible | Salary | York, PA

Who We Are

Gavin™ is an award-winning full-service brand communications agency located in Central PA serving clients in healthcare, education, manufacturing (B2B), government, finance, and business services across the US. Named a Best Places to Work, Top 50 Fastest Growing Company and Top 250 Private Company in the region.

We are committed to attracting and retaining diverse talent in every aspect to grow with our team. We encourage growth from within and this position allows for upward mobility and advancement with proven ability and contributions to agency growth and success.

Our office is headquartered in York, Pennsylvania with locations in Central Pennsylvania and Baltimore, Maryland with a supportive work-remote culture. This position offers a work-remote option, requiring that the Bookkeeper visit the office for key meetings and events as necessary.

Your Role at Gavin

The Bookkeeper is responsible for the successful execution of general accounting functions which support the Company’s financial operations.  This role reports to the Company’s Controller and must have the ability to juggle multiple tasks without ever missing a deadline, be enthusiastic, self-motivated, and detail-oriented. This person is required to have a solid understanding of Generally Accepted Accounting Principles (GAAP).

Essential Duties and Responsibilities:

  • Ensures the accurate and timely entry of daily financial activities into the Company’s accounting software platform including credit card transactions, accounts payable, accounts receivable, and cash receipts
  • Maintain prepaid expense schedule, record monthly recurring journal entries
  • Contributes to the appropriate maintenance and integrity of the Company’s general ledger and chart of accounts
  • Assists with the Company’s monthly billing process
  • Monthly reconciliation of bank statements, credit card statements and petty cash
  • Processes the Company’s bi-weekly (multi-state) payroll
  • Generate and distribute monthly reporting to internal Project Managers and Account Coordinators
  • Maintains an orderly accounting filing system within the Company’s standard operating policies and procedures
  • Perform monthly reconciliation of the Company’s balance sheet accounts
  • Assist with preparation of sales/use tax and local payroll tax returns
  • Generate and review draft financial statements to ensure the accuracy of the data; submit to Controller with footnotes
  • Prepare ad-hoc financial reports as requested
  • Performs basic human resource functions including health benefit plan administration
  • Maintain the Company’s Human Resource Information System (HRIS) to ensure appropriate upkeep of the Company’s electronic personnel files
  • Serves as the Company’s point-person for payroll, health benefits and vacation/PTO inquiries
  • Records and maintains accurate data into the Company’s project management software platform
  • Proven ability and commitment to work with sensitive information with utmost confidentiality

Minimum Qualifications:

  • Associate degree in accounting or related field; Bachelor’s degree preferred
  • Four years relevant work experience using accrual-basis accounting methods in a professional service environment
  • Two years relevant work experience in multi-state payroll processing; benefit administration a plus
  • Demonstrated knowledge of GAAP; ability to ensure GAAP compliance
  • Extensive working knowledge of QuickBooks accounting software platform; bonus points for experience with QuickBooks Online
  • Proven understanding of sales and use tax requirements
  • Demonstrated ability to prioritize multiple projects simultaneously
  • Must possess the ability to be solution-oriented and work under minimal supervision
  • Strong communication skills, both verbal and written
  • Demonstrated ability to multi-task and juggle competing priorities
  • Proficient in MS Office and demonstrated ability to learn new systems quickly; Microsoft Excel a must
  • Exceptional organizational skills and attention to detail
  • Possess the ability to create strong partnerships throughout the organization; promote a team culture of exceptional internal customer service and problem solving
  • Willingness to learn new technology and support cross-functional team members on various projects
  • Experience with automated accounting processes and HRMS systems a plus

Gavin™ offers a competitive benefit package including paid time off, medical benefits, company-paid short-term disability and life insurance, access to a retirement plan with company match, the flexibility to work remotely and yes… even your birthday off!

EQUAL EMPLOYMENT OPPORTUNITY:

Gavin ™ is committed to creating a diverse environment and is proud to be an equal opportunity employer making all employment decisions without regard to race, color, citizenship status, national origin, ancestry, gender, sexual orientation, gender identity, age, religion, creed, physical or mental disability, marital status, veteran status, genetic information, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, benefits, compensation, and training. We seek to comply with all applicable federal, state and local laws related to discrimination.

Gavin™ makes decisions concerning employment based strictly on business needs and an individual’s qualifications and ability to perform the job under consideration, the comparative qualifications and abilities of other applicants or employees, and the individual’s past performance within the organization.

Please submit resume, cover letter and salary requirements to [email protected] 

INCOMPLETE submissions/applications will not be considered. NO PHONE CALLS.

EQUAL EMPLOYMENT OPPORTUNITY:

Gavin ™ is an equal opportunity employer and makes   all employment decisions without regard to race, color, citizenship status, national origin, ancestry, gender, sexual orientation, gender identity, age, religion, creed, physical or mental disability, marital status, veteran status, genetic information or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, benefits, compensation, and training. We seek to comply with all applicable federal, state, and local laws related to discrimination.

Gavin™ makes decisions concerning employment based strictly on business needs and an individual’s qualifications and ability to perform the job under consideration, the comparative qualifications and abilities of other applicants or employees, and the individual’s past performance within the organization.

Best Places to Work

Fostering your growth and ours. We’re proud of our We Culture mindset. Get to know us more.