Accounts Payable/Receivable Specialist 

Full-Time Position

Who We Are

GAVIN™ is an award-winning full-service brand communications agency offering comprehensive strategy, creative, public relations, digital and media buying services. The agency has a work-remote culture supported by an HQ office in York, Pennsylvania and a satellite office in Baltimore, Maryland. The agency serves healthcare, education, manufacturing, government, finance, and business to business clients across the US. Recognized as a national leader in our industry by PRNews as an Agency Elite Top 100 firm in the country, an Inc. Magazine Inc 5000 company, Best Places to Work in our region, and a Top 50 Fastest Growing Company, GAVIN is on a strategic growth path. 

We are committed to attracting and retaining diverse talent, fulfilling our mission of More Voices at Our Table, to grow with our team. 

This position offers a hybrid work option, requiring that the Accounts Payable/Receivable Specialist work onsite a minimum of 2-3 days per week. 

Your Role at Gavin:

The AP/AR Specialist is responsible for the financial processing of accounts payable and accounts receivable transactions for the Company. Duties include daily bookkeeping and record keeping, financial reporting and an understanding of sales and use tax requirements. This role reports to the Company’s Controller and must have the ability to juggle multiple tasks without ever missing a deadline, be enthusiastic, self-motivated, and detail-oriented. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Ensures the accurate and timely entry of daily financial activities into the Company’s accounting software platform including credit card transactions, accounts payable, accounts receivable, and cash receipts
  • Verifies all financial data for use in maintaining accounts payable records 
  • Receives and distributes incoming accounts payable invoices and related documents for approval
  • Ensures all bills and payroll are paid in a timely and accurate manner while adhering to internal company policies and procedures
  • Maintain 1099 vendor files for accuracy for tax reporting purposes
  • Establishes and maintains positive relationships with new and existing vendors
  • Contributes to the appropriate maintenance and integrity of the Company’s general ledger and chart of accounts
  • Assists with the Company’s monthly billing process
  • Monthly reconciliation of bank statements, credit card statements and petty cash
  • Assist with processing the Company’s bi-weekly (multi-state) payroll
  • Generate and distribute monthly digital media spend reporting to internal Project Managers and Account Coordinators
  • Accurately records client payments into the Company’s accounting and project management software
  • Sends regular payment due reminders to clients to ensure payments are made within the Company’s terms
  • Assists in the collection of past due balances and escalates as necssary
  • Maintains an orderly accounting filing system within the Company’s standard operating policies and procedures
  • Prepare ad-hoc financial reports as requested
  • Records and maintains accurate data into the Company’s project management software platform
  • Provide other clerical support necessary to meet the Company’s accounts payable and accounts receivable obligations
  • Proven ability and commitment to work with sensitive information with utmost confidentiality

DESIRED QUALIFICATIONS:

  • Associate degree in accounting or related field preferred by not required 
  • Two years relevant work experience using accrual-basis accounting methods in a professional service environment
  • Extensive working knowledge of QuickBooks accounting software platform; bonus points for experience with QuickBooks Online 
  • Proven understanding of sales and use tax requirements
  • Demonstrated ability to prioritize multiple projects simultaneously
  • Ability to work independently on assigned tasks
  • Strong communication skills, both verbal and written
  • Demonstrated ability to multi-task and juggle competing priorities
  • Proficient in MS Office and demonstrated ability to learn new systems quickly; Microsoft Excel a must
  • Exceptional organizational skills and attention to detail 
  • Possess the ability to create strong partnerships throughout the organization; promote a team culture of exceptional internal customer service and problem solving
  • Willingness to learn new technology and support cross-functional team members on various projects
  • Experience with automated accounting processes a plus
  • Comfortable with performing repetitive tasks

Gavin™ offers a competitive benefit package including paid time off, medical benefits, company-paid short-term disability and life insurance, access to a retirement plan with company match, the flexibility to work remotely and yes… even your birthday off!

EQUAL EMPLOYMENT OPPORTUNITY:

Gavin ™ is committed to creating a diverse environment and is proud to be an equal opportunity employer making all employment decisions without regard to race, color, citizenship status, national origin, ancestry, gender, sexual orientation, gender identity, age, religion, creed, physical or mental disability, marital status, veteran status, genetic information, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, benefits, compensation, and training. We seek to comply with all applicable federal, state and local laws related to discrimination. 

Gavin™ makes decisions concerning employment based strictly on business needs and an individual’s qualifications and ability to perform the job under consideration, the comparative qualifications and abilities of other applicants or employees, and the individual’s past performance within the organization. 

Please submit resume, cover letter and salary requirements to [email protected]

INCOMPLETE submissions/applications will not be considered. NO PHONE CALLS.

EQUAL EMPLOYMENT OPPORTUNITY:

Gavin ™ is an equal opportunity employer and makes   all employment decisions without regard to race, color, citizenship status, national origin, ancestry, gender, sexual orientation, gender identity, age, religion, creed, physical or mental disability, marital status, veteran status, genetic information or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, benefits, compensation, and training. We seek to comply with all applicable federal, state, and local laws related to discrimination.

Gavin™ makes decisions concerning employment based strictly on business needs and an individual’s qualifications and ability to perform the job under consideration, the comparative qualifications and abilities of other applicants or employees, and the individual’s past performance within the organization.

Best Places to Work

Fostering your growth and ours. We’re proud of our We Culture mindset. Get to know us more.